How do I create a Zoom meeting from the desktop application?


    1. Open your Zoom client and sign in to Zoom.
    2. Click on the Schedule icon.
    3. This will open the scheduler window.
    4. Select your meeting settings. Note that some of these options might not be available if they were disabled and locked to the off position at the account or group level.
      • Topic: Enter a topic or name for your meeting.
      • Date & Time: 
        1. Start: Select a date and time for your meeting. You can start your meeting at any time before the scheduled time. You can also manually enter any time. For example, you can enter 15 in the minutes field to schedule a time with a 15-minute increment.
        2. Time Zone: By default, Zoom will use your computer's time zone. Click the drop-down menu to select a different time zone.
        3. Recurring meeting: Choose if you would like a recurring meeting (the meeting ID will remain the same for each session).
          • Meeting ID
        1. Generate Automatically: Generate a random unique meeting ID.
        2. Personal Meeting ID*: Use your Personal Meeting ID.
          • Security
          • Passcode: Enter a meeting passcode. Joining participants will be required to input this before joining your scheduled meeting.
            Note: The meeting passcode must meet complexity requirements set by your admin.
      • Video:
      • Host: Choose if you would like the host's video on or off when joining the meeting. Even if you choose off, the host will have the option to start their video.
      • Participants: Choose if you would like the participants' videos on or off when joining the meeting. Even if you choose off, the participants will have the option to start their video.
          • Audio*: Allow users to call in using Telephone only, Computer Audio only, Both, or 3rd Party Audio (if enabled for your account).
            1. Dial in From: If Telephone or Both is enabled for this meeting, click Edit to select the dial-in countries to include in the invitation. By default, this includes your Global Dial-In Countries listed in your meeting settings.
      • Calendar: Select a calendar service to add the meeting to and send out invites to participants.
      • Advanced Options: Click on the arrow to view additional meeting options.
      • Allow participants to join before start time: Allow participants to join the meeting without you or before you join. The meeting will end after 40-minutes for Basic (free) users if 3 or more people join the meeting. If enabled, you can also choose how far in advance of the scheduled start time you wish them to be able to join: 5 minutes, 10 minutes, 15 minutes, or Anytime.
      • Mute participants on entry: If join before host is not enabled, this will mute participants as they join the meeting. Participants can unmute themselves after joining the meeting. 
      • Request permission to unmute participants: Participants will be prompted to provide the host with consent to be unmuted at will by the host. If declined, the host will still have the option to Ask to unmute. 
      • Automatically record meeting: Select if you want to record Locally (to your computer) or In the cloud.

Click Save to finish, and open the selected calendar service to add the meeting. 

  1. If you are scheduling a recurring meeting, you will need to set the recurrence in your calendar service.
  2. Choosing Other Calendars will allow you to copy and paste the scheduled meeting information such as date, time, and meeting URL.
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